A seamless move, a modernized office, and no downtime thanks to fractional oversight from two experienced project leaders.
The return-to-office (RTO) movement has many companies rethinking their physical footprint. Some are expanding office space to accommodate a revitalized in-person culture, while others are downsizing and investing in distributed workforce technology. In either case, the stakes are high: IT infrastructure must be ready to support employees on day one, without downtime or disruption.
That was the challenge facing a $200 million professional services firm preparing to move into a new, purpose-built headquarters after 35 years in the same building. What began as a straightforward move quickly evolved into a full-scale modernization of core IT systems, including networking, data center operations, wireless infrastructure, AV and collaboration tools, and employee devices. The problem? The company had no project managers on staff, and its internal IT team was already stretched thin.
Mavendog Steps In
The firm turned to Mavendog’s IT Infrastructure Project Leaders, engaging Mavendog’s Managing Consultants Tracey Clark and Clint Woods on a flexible, fractional basis.
Tracey Clark joined early, providing structure, vendor oversight, and risk identification. By shielding the internal IT team from daily vendor escalations, Tracey allowed them to stay focused on their core responsibilities while ensuring that subcontractors delivered on time and on spec.
Clint Woods, drawing on his U.S. Marine Corps background in IT operations, led the execution phase. He kept cross-functional teams aligned, streamlined stakeholder meetings, and prioritized the end-user experience. Thanks to Clint’s disciplined approach, the firm’s nearly 1,000 employees transitioned without interruption, and the entire punch list was closed almost two weeks ahead of schedule.
Results: A Seamless Move and Modernized Operations
With Mavendog’s fractional project leadership, the client:
- Modernized its IT infrastructure in tandem with its headquarters relocation
- Avoided vendor misalignment and timeline slippage
- Enabled its IT staff to stay focused on operations
- Delivered a seamless end-user experience: no downtime, no disruptions
Why It Matters
As Jon Vordermark, Mavendog president & founder, explains:
For every company navigating an office expansion, downsizing, or relocation, IT infrastructure has to work on day one. That’s where Mavendog makes the difference. We provide independent project leaders like Clint and Tracey who flex to the right level: representing sponsors, shielding internal teams from the project fray, holding vendors accountable, and ensuring a flawless transition. It’s project leadership in the right amount, at the right time.
Learn how fractional leadership on this critical project.